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Award Nomination Instructions

See below for instructions and procedures for the

Ambassador Award

Printable version | Nomination form| Past winners

The Ambassador for Epilepsy Award is a unique award introduced by the International League Against Epilepsy and the International Bureau for Epilepsy in 1961. Ambassadors for Epilepsy are individuals who have been bestowed with an Ambassador for Epilepsy Award by the International League Against Epilepsy and the International Bureau for Epilepsy to proclaim their extraordinary actions in the field of epilepsy. The award is given jointly by the International Bureau for Epilepsy (IBE) and the International League against Epilepsy (ILAE). Ambassador Awards will be made not more than once every two years and a maximum of 12 Awards will be given at any one time.

The Award is given to individuals to recognise outstanding personal contributions to activities that advance the cause of epilepsy. These contributions and activities should either be performed at an international level or they should have an international impact or significance. The Award carries no monetary value but it does reflect international peer recognition and it is given for the lifetime of the recipient. The Award consists of an Ambassador’s pin and a scroll. The name of each recipient is added to the Ambassadors’ Hall of Fame maintained by IBE and ILAE.

Nominating Procedure

  1. All IBE members and all ILAE chapters and all members of the Joint Executive Committees (JEC) of IBE and ILAE are eligible to nominate a maximum of 4 candidates in any two-year period.
  2. An invitation for nominations will be distributed to all IBE members and ILAE chapters and all members of the JEC at least 6 months prior to adjudication.
  3. The invitation will also be made available for download on the IBE website and the ILAE website.
  4. The invitation will include a letter that explains the process, an official nomination form and a list of existing Ambassadors.
  5. Existing Ambassadors cannot be re-nominated.
  6. Previously unsuccessful candidates are eligible for re-nomination. However, nomination papers are not carried over and must be resubmitted at the time of the following call for nominations.
  7. A person who is currently serving on the executive committee of IBE or ILAE, or a family member, whether elected or ex officio is not eligible to be considered for the Ambassador Award during their term of office.
  8. To be eligible, candidates must be nominated using an official nomination form. Supporting information can also be supplied but this must be limited to no more than 3 additional pages in total.
  9. Completed and signed nomination forms, together with any supporting information, must be sent to the Executive Director, International Bureau for Epilepsy, 11 Priory Office Park, Stillorgan Rd, Blackrock, Co Dublin, Ireland, by the notified closing date no later than 3 months prior to the date of decision.
  10. Wherever possible, nominations must be submitted electronically. Where this is not possible, nominations may be submitted by fax or by post.
  11. Nomination forms must be submitted by an authorised representative of an IBE member or ILAE chapter and must bear the name of the authorised representative.

Assessment criteria

  1. Only eligible nominations will be considered for an Award.
  2. The candidate must have made a personal contribution (either voluntarily or professionally) in any scientific, clinical, educational or psycho-social field of epilepsy that contributes towards the development of epilepsy care and/or the well-being of people with epilepsy in an international context.
  3. The activity to which the person has contributed must be at an international level or be of international impact or significance.
  4. The candidate’s personal contribution to the success of the activity must be demonstrated.
  5. That contribution must be of a scale, impact, longevity, dedication, uniqueness and/or innovative nature that places the candidate above the thousands of other people all over the world who make valuable and important contributions towards improving the lives of people with epilepsy.

Method of assessment and decision

  1. Candidates will be assessed by the members of the JEC of IBE and ILAE.
  2. When making this assessment and deciding a slate of awardees, members of the JEC are requested to be mindful of the value of reflecting diversity in the type of contribution people make and their regional diversity.
  3. The nomination form and any supporting information supplied for each eligible candidate must be distributed to each member of the JEC.
  4. Each member of the JEC must have the opportunity to speak on behalf of any candidate before any ballot.
  5. When all candidates have been assessed, the members of the JEC will vote by secret ballot to determine a slate of Award winners.
  6. A maximum of 12 Awards can be given every two years.
  7. Each member of the JEC may therefore vote for no more than 12 candidates in the first ballot.
  8. To be added to the slate, in any ballot, a candidate must receive an absolute majority of the members of the JEC present.
  9. Block voting by members of the IBE International Executive Committee or of the ILAE Executive Committee is not permitted.
  10. The 12 candidates with the most votes and who receive a majority of the votes of the members of the JEC will be the slate of Award winners.
  11. If less then 12 candidates receive a majority vote in the first ballot then a second ballot (and if necessary a third ballot) will be held excluding the already successful candidates.
  12. Further ballots after the third one may be held if a majority of the members of the JEC so decide.
  13. If more than 12 candidates receive a majority vote in the first ballot then the 12 candidates with the most votes will be the slate of Award winners.
  14. In the event of a tied vote for the 12th Award, there will be a subsequent ballot of just the tied candidates. The maximum number of votes each member of the JEC may have will be equal to the number of slate places that are left to be decided.
  15. For each ballot the maximum number of votes each member of the JEC may have will be equal to the number of slate places that are left to be decided.
  16. In any ballot, the chair or co-chairs of the JEC shall not have a second or casting vote in the event of a tie, nor a veto.
  17. When a slate of Award winners has been decided, the slate will be put to a vote of JEC for ratification. Ratification requires an absolute majority of ILAE JEC members in favour and an absolute majority of IBE JEC members in favour.
  18. The decision of the JEC is final.

Conflicts of interest

Any member of the JEC who has a conflict of interest should declare as such and should excuse themselves from the decision making procedure.

Announcing and presenting the Awards

  1. Immediately following the decision, the new Ambassadors and their nominators will be informed of their Awards.
  2. The Awards will be announced and presented individually by the Presidents of IBE and ILAE at the International Epilepsy Congress (IEC). Award winners will be invited to attend the IEC to receive their Award and will be offered free registration to the Congress. The offer of free registration is not transferable to anyone else.
  3. Information concerning the Ambassador for Epilepsy Award winners will be published by IBE and ILAE in their respective journals, newsletters, magazines and on their websites.

Note:
The International Executive Committee of the International Bureau for Epilepsy meets jointly with the Executive Committee of the International League Against Epilepsy, to consider matters of mutual interest and/or responsibility to both Executive Committees. Such meetings are known in full as a Joint Meeting of the Executive Committees of the IBE and ILAE, and in brief as a JEC.

Lifetime Achievement Award

Printable version

The Lifetime Achievement Award in Epilepsy is given jointly by the International Bureau for Epilepsy (IBE) and the International League against Epilepsy (ILAE). The Award will be made not more than once every two years. The Award is given to an individual to recognise and honour his or her exceptional and outstanding personal contribution over a long period of time to activities that advance the cause of epilepsy. This contribution and activities should either have been performed at an international level or they should have had an international impact or significance.

The Award reflects international peer recognition. It consists of two commemorative and inscribed silver candlesticks to a maximum value of US$500, a financial prize of US$5,000 or €5,000 (whichever is the greater), a scroll and the name of each recipient is added to the Lifetime Achievement Award winners’ Hall of Fame maintained by IBE and ILAE. In the event that the Award winner is not already an Ambassador for Epilepsy, this additional Award will also be given but will not be counted as one of the maximum of 12 Ambassador Awards given that year.

Nominating Procedure

  1. Nominations will be invited only once in any two-year period.
  2. Only current members of the Joint Executive Committees (JEC) of IBE and ILAE can nominate candidates for the Lifetime Achievement Award.
  3. All members of IBE and all chapters of ILAE will be informed of the details of the Lifetime Achievement Award. Whilst they cannot nominate candidates themselves, they can bring potential candidates to the attention of the members of JEC for them to
    nominate if they so wish.
  4. An invitation for nominations will be distributed to all members of the JEC at least 6 months prior to the date of decision. The invitation will include a letter that explains the process, an official nomination form and a list of previous Award winners.
  5. Previous Award winners cannot be re-nominated.
  6. Previously unsuccessful candidates are eligible for re-nomination. However, nominations are not carried over and must be resubmitted at the time of the following call for nominations.
  7. To be eligible, candidates must be nominated using an official nomination form. Supporting information can also be supplied but this must be limited to no more than 5 additional pages in total.
  8. Completed and signed nomination forms, together with any supporting information, must be sent to the Executive Director, International Bureau for Epilepsy, 11 Priory Hall, Stillorgan Road, Blackrock, Co Dublin, Ireland, by the notified closing date no later than 3 months prior to the date of decision.
  9. Wherever possible, a nomination must be submitted electronically. Where this is not possible, nominations may be submitted by fax or by post.
  10. Nomination forms must bear the name of the person making the nomination.

Assessment Criteria

  1. Only eligible nominations will be considered for the Award.
  2. This Award is the highest honour in the gift of IBE and ILAE. As such candidates will be assessed accordingly and will need to demonstrate a quite exceptional record.
  3. As the title of the Award suggests, candidates must be able to demonstrate a long-standing personal contribution (either voluntarily or professionally) in any scientific, clinical, educational or psycho-social field of epilepsy that contributes towards the significant development and permanent improvement of epilepsy care and/or the wellbeing of people with epilepsy in an international context.
  4. Measures of a candidate’s worth include but are not limited to the following:
    • The scale of the impact the candidate has had.
    • The amount of time the candidate has been contributing for. This should be not less than 20 years in total in order to be considered “lifetime”.
    • The success and significance of the activities to which the candidate has contributed.
  5. The activity to which the person has contributed must be at an internanional level or at a national level and be of international impact or significance.

Method of assessment and decision

  1. Candidates will be assessed by the members of the JEC of IBE and ILAE.
  2. The nomination form and any supporting information supplied for each eligible candidate must be distributed to each member of the JEC.
  3. Current members of the Joint Executive Committees (JEC) of IBE and ILAE are not eligible to be nominated to receive the Award
  4. Each member of the JEC must have the opportunity to speak on behalf of any candidate before any ballot.
  5. When all candidates have been assessed, the members of the JEC will vote by secret ballot to determine who to propose as an Award winner.
  6. Each candidate shall be balloted separately.
  7. For each ballot each member of the JEC shall have one vote. The chair or co-chairs of the JEC shall not have a second or casting vote or a veto.
  8. A candidate securing at least an 80% majority of the votes of members of the JEC present shall be proposed as an Award winner.
  9. If a candidate does not achieve the 80% majority of votes then there may be a second ballot (and if necessary a third ballot)
  10. Further ballots after the third one may be held if a majority of the members of the JEC so decide.
  11. All nominees who are supported by 80% or more of the JEC members will be an Award winner. If no nominee is supported by 80% or more of the JEC members then no award will be given.
  12. Block voting by members of the IBE International Executive Committee or of the ILAE Executive Committee is not permitted.
  13. The proposed Award winners will be put to a vote of JEC for ratification. Ratification requires at least an 80% majority of ILAE JEC members in favour and at least an 80% majority of IBE JEC members in favour.
  14. The decision of the JEC is final.

Conflicts of Interest

Any member of the JEC who has a personal conflict of interest should declare as such and should excuse themselves from the decision making procedure.

Announcing and Presenting the Award

  1. Immediately following the decision, the Award winner and their nominators will be informed.
  2. The Award will be announced and presented by the Presidents of IBE and ILAE at the International Epilepsy Congress (IEC). The Award winner will be invited to attend the IEC to receive their Award and will be offered the following:
    • Free and full registration to the Congress.
    • Business class return air travel for one where an intercontinental flight of 5 hours or more is required, otherwise economy/coach class air travel.
    • Free accommodation.
    • One hundred US dollars contribution towards subsistence during the Congress.
    • None of these offers are transferable to anyone else.
  3. Information concerning the Award winner will be published by IBE and ILAE in their respective journals, newsletters, magazines and on their websites.

Social Achievement Award

Printable version | Nomination form

The Award for Social Accomplishment in Epilepsy is given jointly by the International Bureau for Epilepsy and the International League against Epilepsy (ILAE). The Award will be made not more than once every two years. The Award is given to an individual to recognise his or her outstanding personal contribution to activities that have resulted in a significant advance in the social well being and or quality of life of people with epilepsy. These contributions and activities should either have been performed at an international level or they should have had an international impact or significance.

The Award reflects international peer recognition. It consists of an engraved glass trophy, to a maximum value of US$500, a financial prize of US$5,000 or €5,000 (whichever is the greater), a certificate and the name of each recipient is added to the Award winners’ Hall of Fame maintained by IBE and ILAE. In the event that the Award winner is not already an Ambassador for Epilepsy, this additional Award will also be given but will not be counted as one of the maximum of 12 Ambassador Awards given that year.

Nominating Procedure

  1. All IBE members and all ILAE chapters and all members of the Joint Executive Committees (JEC) of IBE and ILAE are eligible to each nominate one candidate in any two-year period.
  2. An invitation for nominations will be distributed to all IBE members and ILAE chapters and all members of the JEC at least 6 months prior to the date of decision.
  3. The invitation will also be made available for download on the IBE website and the ILAE website.
  4. The invitation will include a letter that explains the process, an official nomination form and a list of previous Award winners.
  5. Previous Award winners cannot be re-nominated.
  6. Previously unsuccessful candidates are eligible for re-nomination. However, nomination papers are not carried forward and must be resubmitted at the time of the following call for nominations.
  7. To be eligible, candidates must be nominated using an official nomination form. Supporting information can also be supplied but this must be limited to no more than 3 additional pages in total.
  8. Completed and signed nomination forms, together with any supporting information, must be sent to the Executive Director, International Bureau for Epilepsy, 11 Priory Hall, Stillorgan, Blackrock , Co Dublin, Ireland, by the notified closing date no later than 3 months prior to the date of decision.
  9. Wherever possible, nominations must be submitted electronically. Where this is not possible, nominations may be submitted by fax or by post.
  10. Nomination forms must be submitted by an authorised representative of an IBE member or ILAE chapter and must bear the name of the authorised representative.

Assessment Criteria

  1. Only eligible nominations will be considered for the Award.
  2. The candidate must have made a personal contribution (either voluntarily or professionally) in a field of epilepsy that has contributed towards significant and permanent improvement in the social well-being and /or quality of life of people with epilepsy in an international context.
  3. The contribution may be an act of singular importance or it may be a record of long standing successful contributions.
  4. Examples of fields of activity include (but are not limited to) the following: -
    • Public education
    • Raising awareness of epilepsy to increase public understanding and acceptance.
    • Reduction of stigma
    • Legislative improvement
    • Employment
    • Education or training
    • Driving license regulation
    • Facilitating the empowerment of people with epilepsy
  5. The activity to which the person has contributed must be at a national or international level or be of national or international impact or significance.
  6. The candidate’s personal contribution to the success of the activity must be demonstrated.

Method of Assessment and Decision

  1. Candidates will be assessed by the members of the JEC of IBE and ILAE.
  2. The nomination form and any supporting information supplied for each eligible candidate must be distributed to each member of the JEC.
  3. Each member of the JEC must have the opportunity to speak on behalf of any candidate before any ballot.
  4. When all candidates have been assessed, the members of the JEC will vote by secret ballot to propose the Award winner.
  5. A maximum of one Award can be given every two years.
  6. Each member of the JEC may therefore vote for no more than one candidate in any ballot.
  7. Block voting by members of the IBE International Executive Committee or of the ILAE Executive Committee is not permitted.
  8. To be proposed, a candidate must receive an absolute majority of the votes of members of the JEC present.
  9. The candidate securing the most votes and who achieves an absolute majority of the votes of members of the JEC present shall be proposed as the Award winner.
  10. If two or more candidates are tied with the most votes and also receive a majority vote of the JEC then those candidates only will be considered again in a second ballot (and if necessary a third ballot).
  11. Further ballots after the third one may be held if a majority of the members of the JEC so decide.
  12. Notwithstanding point 5 above, if a voting deadlock cannot be broken, the JEC has the discretion to propose the Award on a shared basis by a majority vote of JEC members present.
  13. For each ballot each member of the JEC shall have one vote. The chair or co-chairs of the JEC shall not have a second or casting vote in the event of a tie, nor a veto.
  14. The proposed Award winner will be put to a vote of JEC for ratification. Ratification requires an absolute majority of ILAE JEC members in favour and an absolute majority of IBE JEC members in favour.
  15. The decision of the JEC is final.

Conflicts of Interest

Any member of the JEC who has a personal conflict of interest should declare as suchand should excuse themselves from the decision making procedure.

Announcing and Presenting the Award

  1. Immediately following the decision, the Award winner and their nominators will be informed.
  2. The Award will be announced and presented by the Presidents of IBE and ILAE at the International Epilepsy Congress (IEC). The Award winner will be invited to attend the IEC to receive their Award and will be offered the following:
    • Free and full registration to the Congress.
    • Economy/coach class return air travel for one (where applicable).
    • Two nights free accommodation.
    • One hundred US dollars contribution towards subsistence during the Congress.
    • None of these offers are transferable to anyone else.
  3. Information concerning the Award winner will be published by IBE and ILAE in their respective journals, newsletters, magazines and on their websites.

Note: The International Executive Committee of the International Bureau for Epilepsy meets jointly with the Executive Committee of the International League Against Epilepsy, to consider matters of mutual interest and/or responsibility to both Executive Committees. Such meetings are known in full as a Joint Meeting of the Executive Committees of the IBE and ILAE, and in brief as a JEC.

 
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