|Giuliano Avanzini, Chair
The Commission duty is to conduct the elections and establish appropriate procedures that are not in conflict with the constitution and bylaws. The Executive Committee shall not interfere with the business of the Elections Commission.
According to the constitutional amendment submitted to the General Assembly by the Danish Chapter and approved in the meeting of 1 September 2005 in Paris and to the subsequent decisions of the ILAE EC (Paris, 1 September 2005, Washington, 3 December 2005) the process of election of an additional vice president for Asia was started on 24 April 2007.
The text of the amendment states that:
In the event that after the global elections of President, two Vice Presidents, Secretary-General, and Treasurer, and the appointment of Editor-in-Chief and Information Officer, any fully operational region of the ILAE (as determined by the Executive Committee) is not present on the Executive Committee, the Chapters of this region shall elect an additional Vice President. This Vice President will be a voting member of the Executive Committee and not be considered as a regional Vice President but unrestrictedly share the global responsibilities of the Executive Committee.
In agreement with the ILAE EC indications, it was decided that
- the two-step process (nomination-election) will be limited to the Asian chapters.
- will follow the rule one chapter-one vote.
- each chapter will submit only the name of one (instead of four) candidate.
- the Election Commission shall choose a slate of four (or more in case of candidates getting an equal number of votes) (instead of 12) candidates from the list resulting from the nomination forms, submitted by the chapters.
The election led to the following results:
CT Tan 11 votes
Tatsuya Tanaka 2 votes
Leonor Cabral Lim 1 vote
Jing-Jane Tsai 1 vote
Therefore, CT Tan has been appointed as ILAE
3rd Vice President
After completing this procedure the Election Commission started to discuss the procedure for the election of the next Executive Committee based on the assumption that the above constitutional amendment was a contingent one and would be replaced by a more structured constitutional change.
- The following potential inconveniences deriving from the above constitutitonal rule has been pointed out to both the ILAE EC and ILAE Chapters:
Unlike the other ILAE EC members, the additional vice presidents who might be elected would not undergo the full process of nomination-election by all ILAE Chapters. Therefore the statement: “This Vice President will be a voting member of the Executive Committee and not be considered as a regional Vice President but unrestrictedly share the global responsibilities of the Executive Committee” could be contested as an illegitimate one, thus questioning the validity of the full election process.
- The fact that the definition of a “fully operational region of the ILAE” is based on the unobjectionable judgment of “the Executive Committee” with no objective criteria being specified, could also be contested by an excluded region that could feel penalized by the rule.
Since no further changes in the constitution have been made the next election will be carried out according to the following procedure:
- Eighteen months before the end of the current term, ILAE President invites the Election Committee to start the process.
- The Election Committee will define a list of persons fulfilling the requirements of the constitution (article VIII, 3), verify whom of them are available and willing to serve as president and ask them to provide the Election Committee with appropriate background information on their candidacy.
- The Election Committee, through the Headquarters Office shall submit to the chapters the above list of candidates , who are available and willing to serve as president together with the information that they had provided on request.
- Each chapter is requested to send its vote to a designed notary by Email of fax. Each chapter has from 1-6 votes according to the sliding scale reported below.
- The notary will inform chapters by e-mail or fax that their vote was received and will transmit the counts of votes to the Election Committee. If one of the candidates receives more than fifty percent of the weighted votes, that person shall be elected.
- If no candidate receives more than fifty percent of votes the Election Committee will submit to the chapters through the Headquarters Office the names of two candidates who received the highest number of weighted votes, asking each chapter to send its votes to the notary.
- The notary will forward to the Election Committee the results. The candidate that receives the highest number of weighted votes cast in this run off shall be elected.
- If both candidates receive the same number of votes, the candidate with the highest number of unweighted votes will prevail. If the tie still holds after counting unweighted votes, the candidate who had served in the Executive Committee for eight or more years will prevail. In the event that the tie still holds, the older candidate will prevail.
- The Election Committee will officially inform the ILAE Executive Committee of the results of the presidential election and will circulate the name of the elected president to all the chapters with the number of votes received by each candidate.
- Following completion of the presidential election, the Election Committee will circulate to all Chapters a request for a slate of five different names from at least three different regions, without any ranking, as candidates for the remaining officer positions. These names will be sent to the notary.
- The notary will forward the names with the number of votes to the Election Committee, which will choose a slate of fifteen candidates on the basis of non-weighted multiple nominations from the lists submitted by the chapters. The slate must include candidates from at least three regions. The slate may be smaller if less than 15 people are nominated.
- The Election Committee shall ascertain that these candidates are available and willing to serve and ask them to provide the Election Committee with appropriate background information on their candidacy.
- The Election Committee will submit the slate of candidates with the information that they had provided on its request to each chapter through the Headquarters Office with the request to send to notary their vote for five candidates from at least three different regions, without any ranking.
Chair, Election Commission