13th Asian & Oceanian Epilepsy Congress (AOEC)

The ILAE uses the World Bank’s Classification of Countries to categorise the congress registration fees.

If you are registering for a fee which is lower than your country of residence, there is an additional piece of documentation that you must upload along with your passport. You will be asked to provide proof of current residence, employment or education in the country associated with the fee for which you are registering.

Example: You are a High-Income Economy passport-holder working in an Upper-Middle-Income Economy and registering for the Upper-Middle-Income Economy fee. You will provide 1) a copy of your High-Income Economy passport as well as 2) proof of current residence, current employment or current education in the Upper-Middle-Income Economy.

This request also applies to universities and hospitals who are registering delegates from economies belonging to income categories lower than that of the hospital or university.

Example: Your hospital is located in an Upper-Middle-Income Economy and you are registering a delegate who is from a Lower-Middle-Income Economy. You will provide 1) a copy of their passport as well as 2) proof of their current residence, current employment or current education in that Lower-Middle-Income Economy.

• To use the online registration system, each user must first create a user account
• A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process
• Multiple registrations with the same email address will not be accepted by the system
• Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company
• Please ensure the billing details are entered correctly as invoices cannot be changed later
• Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you
• The following payments are accepted through the online registration system
  • credit card (Visa, MasterCard, American Express, Discover, JCB, Diner’s Club and EnRoute)
  • bank transfer, details for which you will find on your invoice
• Confirmation of registration and invitation letters will available to download in your user account after payment and supporting documentation (if applicable) have been received. Please allow three working days for credit card payments and five working days for bank transfers.

Determining which country to select

The ILAE uses the World Bank list of economies to categorise the congress registration fees. To determine which category you should choose, click the link below and scroll down to look for your country under these headings ‘High Income‘, ‘Upper Middle Income‘, ‘Lower Middle Income‘ & ‘Low Income‘.

If you are registering for a fee which is lower than your country of residence, there is an additional piece of documentation that you must upload along with your passport. You will be asked to provide proof of current residence, employment or education in the country associated with the fee for which you are registering.

Example: You are a High-Income Economy passport-holder working in an Upper-Middle-Income Economy and registering for the Upper-Middle-Income Economy fee. You will provide

1. a copy of your High-Income Economy passport as well as
2. proof of current residence, current employment or current education in the Upper-Middle-Income Economy.

This request also applies to universities and hospitals who are registering delegates from economies belonging to income categories lower than that of the hospital or university.

Example: Your hospital is located in an Upper-Middle-Income Economy and you are registering a delegate who is from a Lower-Middle-Income Economy. You will provide:

1. a copy of their passport as well as
2. proof of their current residence, current employment or current education in that Lower-Middle-Income Economy.

Groups, pharmaceutical companies, commercial entities or sponsors may not purchase:  member/non Physician, member/non-member Scientist, member/non-member AHP, member/non-member Patient Advocate, member/non-member Trainee, member/non-member Student.

Member Discount is applicable to members of ILAE and IBE Chapters. In order to avail of the discount, the Chapter must have provided member details to the ILAE or IBE and must be up to date with Chapter dues. If the Congress Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Attendee categories

Physician: Attendees who have a medical degree, such as MD, DO, or MBBS, and have completed training. Not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Scientist: Researchers without a medical degree. Physicians may not register for this rate. A letter, on official headed paper, dated, stamped and signed from your employer confirming your non-MD and employment status must be uploaded to your user account when registering. Not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Allied Health Professional: Staff of non-profits in epilepsy, person with epilepsy, family member, or caregiver. Physicians may not register for this category. Staff of non-profits must upload to your user account a letter, on official headed paper, dated, stamped and signed from your employer confirming your non-MD status and that you work in epilepsy care. Not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Trainee: Residents, fellows, and postdocs. A letter, on official headed paper, dated, stamped and signed from your Head of Department, confirming your eligibility for this rate must be uploaded to your user account when registering. Not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Student: Undergraduate, postgraduate or medical school student. A letter, on official headed paper, dated, stamped and signed from your University / College confirming your student status must be uploaded to your user account when registering. Not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

Industry, Group, Sponsor, & Commercial Rate: Groups, pharmaceutical companies, commercial entities or sponsors may purchase only “industry rate” registrations. If you are from a pharmaceutical company, commercial entity or sponsoring organisation and purchasing any quantity of registrations on behalf of a physician, allied health professional, scientist, patient advocate, student or trainee, please select this category. In addition, this category is for staff of pharmaceutical companies and commercial entities.

Member Discount is applicable to members of ILAE and IBE Chapters. In order to avail of the discount, the Chapter must have provided member details to the ILAE or IBE and must be up to date with Chapter dues. If the ILAE Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.

The ILAE uses the World Bank list of economies as of 15 April 2021 to categorise the fees above. Individuals living and working in low, low middle and upper middle countries must provide proof of nationality for that country or proof of employment in that country. This can be uploaded in your user account when registering. This also applies to those purchasing registrations on behalf of others. Registration for one day or by session is not possible.

• In order to comply with security and insurance regulations, personal postal and email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address or one postal address for multiple delegates will not be accepted by the system.
• Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
• As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, delegate pack, etc). If you wish to benefit from any of the delegates’ entitlements please register.
• To qualify for the early registration rate, payment must be received on/before 14 May 2021. All delegates’ names and contact details for paid early registrations must also be received by that date. Delegate contact details received after this date will be subject to the higher registration fee.
• The Physician, Scientist, AHP, Patient Advocate, Trainee and Student rates are not available to groups, pharmaceutical companies, commercial entities or sponsored registrations. Groups can only register under the Industry, Group, Sponsor & Commercial Rate.
• Name changes are free of charge up to 4 June 2021 after which date they will be subject to a fee of US$ 20.
• You can send confirmation letters to your delegates directly from your user account, once payment and all delegates’ names and contact details have been received. Alternatively you can download them should you prefer.

Delegate Registration (Regular, Special, Subsidised) Includes:

• Admission to the online scientific programme sessions
• Access to hundreds of posters and abstracts
• Access to the Virtual Exhibition, Resource Centre, Global Village, Art Exhibition and Networking Lounge
• Free pre-congress ASEPA courses (on the morning of 10 June)
• Welcome Ceremony and Awards Ceremony
• Certificate of Attendance
• Unlimited scientific content on demand for an extra 2 months

Credit Card

Please use the online system to register by credit card using Visa, MasterCard, American Express, Discover, JCB, Diner’s Club and EnRoute. Our online gateway provider is: www.paypal.com. Please do not try to register on the PayPal website. You can register for the congress here. Our online payment interface provides a Secure Website Order Page. For queries regarding online payments please contact registration@epilepsycongress.org or telephone: +353 1205 6720.

Bank Transfer

Please use the online system to register by bank transfer, details for which can be found on your invoice which you create in your user account. All charges due on the bank transfer must be paid by the registrant. Please include the invoice number as reference on the bank transfer. 28 May is the cut-off date for sending payments in this way. Regrettably exceptions cannot be made.

Cancellations must be made by email to registration@ilae.org. Currency exchange gains/losses are the responsibility of the registrant and the ILAE Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the congress, in order to facilitate necessary organisational and logistical procedures.

Cancellation of registration fees is as follows:

• On or before 16 April 2021:  Registration fees refunded, minus US$ 15 administration fee
• On or before 30 April 2021: Registration fees refunded, minus 50%
• On or before 14 May 2021: Registration fees refunded, minus 65%
• On or before 28 May 2021: Registration fees refunded, minus 80%
• From 29 May 2021: No refunds

Name Changes

Name changes are free of charge up to 4 June 2021, after which will be subject to a fee of US$ 40.

International League Against Epilepsy
Suite 105, The Crescent Building (Block B)
Northwood, Santry
Dublin
D09 C6X8
Ireland

Telephone:  +353 1205 6720

Email:  registration@ilae.org