34th International Epilepsy Congress

Presentations must be given in English, the official language of the congress.

Ensure that your slides are in ratio 16:9.

It is a condition of the CME accreditation that every speaker must provide a declaration of Conflict of Interest as a second slide of his/her presentation. Declarations must state whether any fee, honorarium or arrangement for reimbursement of expenses in relation to the congress has been provided by a third party. Any recordings missing this slide will be returned to the speaker.

The length of time allotted for each presentation depends on the overall length of the session and the number of speakers in the session. It is required that your pre-recorded presentation strictly adheres to the duration allotted to presentations in your session.

It is the responsibility of each speaker to ensure that s/he has the necessary permissions for any third party material included in the presentation. Remember: sessions will be recorded and made available to registered delegates.

Please ensure that the following requirements ensuring independence, balance and scientific rigour are met as you prepare and carry out your presentation:

• All speakers are required to uphold the highest standards of professionalism and ethical conduct.
• Content must provide objective information based on scientific methods generally accepted in the medical community, and be free of commercial bias.
• Data presented should be up-to-date.
• Use of generic names will contribute to impartiality. If the presentation requires trade names, trade names from several companies should be used where available. It is not permitted to use industry logos or brand names in your presentation.

Make sure that all fonts, images, animations and sounds appear as expected in your PowerPoint presentation.

In presentation mode, your text should be large enough to be easily readable. The slides should not include multiple rows of text in small font.

Do not use timer-controlled transitions (transitions that switch to the next slide after a pre-set amount of time).

FIRST, PLEASE READ THE PRESENTATION RECORDING GUIDE!

Be in a room that is quiet with no interruptions.

Make sure you have good lighting in the room, particularly in front of you; avoid having a window or bright light behind you.

It is preferable to have a blank wall or orderly background behind you; check the area, as it may be seen on camera, and ensure that it is not cluttered and that there is nothing visible that you do not wish to be seen on screen.

Put the camera/laptop at eye level and look directly into the camera.

Pay attention to positioning and distance; the camera should capture your head and shoulders.

Connect directly to your internet source using an ethernet cable, rather than using Wi-Fi.

Ideally, use a headset connected to your computer, to reduce ambient noise and improve your audio.

Test the sound on your computer and test your camera, to make sure they are of high enough quality.

Close all applications and windows on your computer, including your e-mail, except for your slides. Turn off notification alerts.

Record at the highest resolution available to you – ideally in high definition (1080).

The recording of your presentation should be in a video format (MP4). Presentations in other formats will not be accepted.

It is recommended to record the video of your presentation using Zoom. Please refer to the ‘IEC2021 Presentation Recording Guide’ for information and instructions on recording using Zoom.

Check the maximum duration allowed for your presentation in the table below.

Please note that presentation length might vary if there are more presentations in your session than anticipated. The standard number of presentations is given next to the session type. If you are unsure of your presentation length, please contact the Chair(s) of your session or iec@epilepsycongress.org.

Ensure your presentation does not exceed the time limit for presentations in your session; any recordings which exceed the time limit will be returned to the speaker.

Check sound and video quality.

Ensure presentation, slides, videos, etc. are of good quality and are clear and legible.

Observe the naming convention for presentation files: [session date]_[session time]_[your surname], e.g. 28August_1330-1430_Lee.

In order to have sufficient time to check functionality and technical aspects, all presentations must be received by the secretariat in advance. Upload your completed video to the Dropbox link sent to you by email no later than Friday 23 July. Presentations sent by email or in any other way will not be accepted.

All uploaded videos will be checked and if there is an issue with your video (e.g. poor quality sound or video, duration too long, missing COI slide, etc.) you will be instructed to re-record it.

All sessions include pre-recordings as well as a live component.

Each speaker will be required to be present at the scheduled time of his/her session and to be available for live interaction with the audience and discussion/Q&A.

You will be sent a calendar invitation for your session, with your link to join as faculty – this link is individual to you, please do not share it. Please ensure that you add the invitation to your calendar.

Using your individual link, log into the platform 25 minutes before the start of the session.

A preparation meeting will begin 25 minutes before the session is due to start, and end 5 minutes prior to the scheduled start time. Note that this is a time for all speakers to gather to make sure that everyone is ready to go; it is not intended to be a rehearsal.

Technical assistance will be available during the session, if required.

Each speaker should start and stop his/her own microphone at the appropriate time. However, the technician can intervene if there are issues.

Audience members will use the Q&A function of the platform to ask questions, which will be moderated by the Chair(s) of the session. Any questions posed which are not answered during the sessions will be sent to the faculty after the congress and the responses made available with the on-demand content.

There will be a Chat function available, where the faculty of a session and the technical staff present may communicate with each other. This is not visible to the audience.

All sessions will be recorded and made available as on-demand content for registered delegates.

COI DECLARATION SLIDE

It is a condition of the CME accreditation that every speaker must provide a declaration of Conflict of Interest as the second slide of his/her presentation.

Declarations must state whether any fee, honorarium or arrangement for reimbursement of expenses in relation to the congress has been provided by a third party.

Please be aware that this will be checked when you submit the pre-recording of your presentation and if the slide is not present, you will be obliged to re-submit a recording with the slide.

WRITTEN COI DECLARATION

Every speaker is also required to provide a written Conflict of Interest declaration.

Please complete the “IEC2021 COI Disclosure Form” to which you were sent a link, and return it no later than 23 July 2021 to iec@epilepsycongress.org.

If your presentation features patient images or recordings, you must complete the “Confirmation of Consent for the Use of Images and Recordings”, to which you were sent a link, and return it no later than 23 July 2021 to iec@epilepsycongress.org.